Please note the below services are available only to Clubs & Societies.
Smaller meeting rooms are available to book via the SRC throughout the academic year:
More details on current safety regulations will be provided along with a room booking form once you have requested to book a room.
To be eligible to book the rooms, clubs/societies must have at least two currently listed office bearers who have attended an induction session within the current academic year.
Rooms can only be booked for club meetings and events. They cannot be used, or booked on behalf of, any third party groups that clubs have either a formal or informal association with (for example, external businesses and charities). In all cases, the office bearer who makes the booking must be present throughout the booking.
If you would like to book a room available through the SRC, please email firstname.lastname@example.org with your required date and time and preferred room and we can check availability. If the room is available then we will send you a booking form. Please note that your booking is not confirmed until you complete and return to us your booking form and you have received confirmation from us.
Accessible Spaces on Campus
For guidelines on Safe & Accessible Spaces on Campus please visit this page.
Stalls and Bake Sales on Campus
Stalls on campus, including bake sales, require written permission from the SRC. We have put together some guidelines on how to obtain permission.
The SRC appreciates that holding a stall on campus provides your club or society with an opportunity to publicise itself or raise money for charitable causes. Only SRC/GUSA affiliated student societies are allowed to hold an information stall or a baked good stall. All we ask is that you contact the SRC to book a stall at least a week in advance so that the University can ensure that your stall is not blocking access to entry/exits, does not conflict with other events on campus and, if it is a bake sale, is not in direct competition with the University’s own catering facilities. Please note that only baked goods are permitted and no fresh food is allowed for health and safety reasons. Sandwiches and items such as sushi are classed as high risk products and must not be offered under any circumstances.
All stalls require permission from the SRC and we ask that you apply for this at least one week before you want to hold your stall. Last minute requests or any with less than 7 days’ notice will automatically be declined.
Diaries fill up fast during semester time, so the more notice you can give, the better. Each club/society is limited to one stall request per semester. Stalls can be held at the following locations:
Stalls are not allowed outside the Boyd Orr or the St Andrew’s Building.
Requests for a stall on campus should be made by email to email@example.com. In your request you should include details of the:
- Society you represent
- Date and times required
- Location of the stall
- Details of the information/products that will be available (baked goods only please – no high risk products such as sandwiches).
A signed letter from the SRC will be emailed to you if permission is granted. If you do not have a signed letter of permission, Security will ask you to move on. Where baked goods are being sold, you will be required to comply with the University’s Guidelines on food safety, which are attached to the letter of permission.
If an affiliated club/society wishes to use an SRC hot water flask for their bake sale, they must come to the SRC Welcome Point to complete a booking form.
For stalls outside the QMU, please contact the QMU for permission (firstname.lastname@example.org).
Require a table for your stall? Societies should contact the Bedellus Office (email@example.com). Do not take tables without permission from the Fraser Building.
For information stalls only the space inside the foyer at the Fraser Building and outside One A The Square is available to use. To book this space, please contact Hospitality Services (firstname.lastname@example.org).
University of Glasgow Space Management and Timetabling
Clubs that are affiliated with the SRC are eligible to book rooms through the University provided they:
- Have nominated up to three of their listed Office Bearers to book rooms on behalf of the club and one of these nominated people makes the booking
- Have a generic club email address that all nominated office bearers have access to.
For booking rooms with Space Management and Timetabling, only club Office Bearers currently listed as a Timetabling Contact will be eligible to book rooms on campus.
For further details and access to the University room booking form, please see the Space Management and Timetabling webpage.
Please note that clubs are only allowed to make one booking through Space Management and Timetabling prior to re-affiliation. If your club is not on the drop down list, please select ‘other’. Please note, you must book Rooms 201 and 208 in the McIntyre building through Timetabling, not through the SRC. If you have any problems with your booking, please contact Timetabling directly – the SRC does not have control over their room booking system.
Display your events on your SRC Club page
If you are organising an event, you can now have your events displayed on your SRC Club page. If you have attended our Website and Finance training, you will be given access to create club events on your website page, and you just need to email email@example.com with event ticket details which we can set up for you so you can sell free or paid tickets.
If you have yet to attend Website and Finance training, please email firstname.lastname@example.org with your event details and we can advertise this for you. If you have any queries regarding hosting club/society events, please email email@example.com.
Covid-19 Guidelines and Regulations for On-campus Room Bookings
This year due to COVID-19, we appreciate the difficulties clubs and societies might face in terms of limiting space on campus and running events in the new circumstances we now face. The SRC and the University have worked hard to make more rooms available for clubs and societies to use, while social distancing restricts room capacity. There will be some new rules and regulations in place for your safety. For up-to-date guidelines on coronavirus restrictions, please refer to the University information pages which are updated when there are changes to the government guidelines.
There is no one-rule-fits all for society room bookings so every event should be planned and a risk assessment done to ensure your club has evaluated the event. Clubs and attendees would need to follow the on-campus rules of wearing a face mask when indoors unless eating or dancing. Your club should also have wipes and hand sanitiser available and you should also self-clean any areas you use.
You can also see Space Management and Timetabling's page on room bookings for any updated guidelines for clubs when booking non-SRC rooms on campus.