Extensions and Late Submission of Coursework

Contents

1. Late submission policy 
2. Delayed Assessment Permits - Extensions of up to 5 days 
3. Extenuating Circumstances - Extensions of more than 5 days
4. Online exams
5. Appeals
6. Queries

Late submission policy 

The University has a late submission policy that allows extensions to be granted. The University policy for taught students on late submission of coursework can be found in section 16.25 onwards of the Code of Assessment, which is part of the University Regulations.

If you hand in your work late, without a good reason for doing so, your mark will be reduced by two secondary bands for each day late. Anything over five days late gets an ‘H’ (i.e. zero marks).  Anything handed in after feedback has been given to the class on that assignment also gets an ‘H’ (zero).

Example: Emma’s essay would have been worth a B3. However it’s two days late and she doesn’t state a good reason why. Therefore her mark is reduced by four secondary bands, giving her a D1.

Part days count as full days – for example:  Your essay is due on Wednesday at 5 pm.  You hand it in on Friday at lunchtime – a day and a half over time.  This counts as two days late, so would normally be penalised by four secondary bands in total.

If you do have a good reason why you can’t hand work in on time, then try to ask for an extension before the deadline if you possibly can. There are a couple of different rules, depending on the severity of the situation and how late you are in submitting the work.

Delayed Assessment Permits - Extensions of up to 5 days

If you need an extension of up to 5 working days you can use one of your allocated Delayed Assessment Permits or DAPs. These give you limited automatic flexibility without needing an explanation or supporting evidence.

Every student has 3 DAPs per academic year. Unused permits do not carry over to the next academic year and each permit moves your deadline for one piece of coursework by five working days.

DAP rules:

• one permit covers one assessment: permits cannot be combined for a longer extension;
• DAPs do not cover exams;
• you can use a DAP on a dissertation or project unless your programme documentation says otherwise (check your course documentation or ask your Course Convenor first) but be aware that even a short delay near the end of your programme can affect marking and graduation timelines; and
• if your circumstances get worse and you can’t meet the new deadline after you have used a DAP, you can still submit an Extenuating Circumstances case for the same assessment; you must submit your EC within 5 working days of your extended deadline.
• If you have already used a DAP to extend the deadline by 5 working days but subsquently need more time and submit an EC case, you will not get the DAP you used for this back.

 To use a DAP:

1. Apply through the Extenuating Circumstances Portal at any time before the assessment deadline; the Portal cannot accept a DAP request once the deadline has passed. If the Portal is not working, email extenuatingcircumstances@glasgow.ac.uk before the deadline: your permit is applied immediately, and your deadline moves by five working days. Please note that although the permit is applied immediately, the updated deadline may not appear on Moodle until later the same day or the next working day.
2. The DAP extension applies automatically. No evidence is needed. Your School is notified so that your new deadline is recorded.

Extenuating Circumstances - Extensions of more than 5 days

If you need longer than five days then you will need to apply under the ‘Extenuating Circumstances’ rules. These are also in the Code of Assessment. There is no definitive list of what constitutes ‘Extenuating Circumstances’, but things like being ill or injured, or other exceptional circumstances such as a death in the family are likely to be included. If you submit an application for Extenuating Circumstances for your late submission and this is accepted by the University then the late penalties can be waived.

Please note if you are absent for more than five consecutive working days during semester time, or are prevented  from completing assessment or fulfilling a requirement for the award of credit, then you may need to complete an absence report, as set out in the Student Absence Policy and Absence Reporting Guidance. If in doubt, speak to teaching staff in your School such as your Course Convenor or Adviser of Studies first before completing this.

The University has also produced some helpful Extenuating Circumstances FAQs and please also see the SRC guidance on Extenuating Circumstances.

Online exams

Remember to leave yourself enough time at the end of the online exam to upload your exam submission. The University can be very strict on accepting any submissions that are received after the exam time has ended. Please refer to the University's Online Exam and Late Submission Policy.

If you experience any technical or IT issues during an online exam it is vital that you contact the University's IT Helpdesk to report this. Even if the IT Helpdesk are unable to assist or resolve the issue for you, if you decide to submit an Extenuating Circumstances case for the exam the fact that you have a record of contacting them could be vital evidence to support your case.

Appeals

If you disagree with your School’s decision about late penalties, you have the right to appeal. Please see our page on appeals for further information about this.

Queries

If you have any questions please feel free to contact the SRC Advice Centre.