Plagiarism

What is plagiarism?
Artificial intelligence and plagiarism
What if I am accused of plagiarism?
Personal statement
What happens at the meeting?
What questions will I be asked?
What will happen to me?
Can i appeal the decision?
How can the SRC help?
What other resources are there?
Links

What is plagiarism?

The University’s Plagiarism Statement defines plagiarism as follows:

“Work may be considered to be plagiarised if it consists of:

a direct quotation;

a close paraphrase;

an unacknowledged summary of a source;

direct copying or transcription.

With regard to essays, reports and dissertations, the rule is: if information or ideas are obtained from any source, that source must be acknowledged according to the appropriate convention in that discipline; and any direct quotation must be placed in quotation marks and the source cited immediately.”

Plagiarism can also mean:

Submitting the same work, or a substantial part of the same work more than once for the purpose of assessment - referred to as self-plagiarism. This is considered plagiarism even if this was all your own work initially as it could be deriving double credit for a single effort.
Submitting work written by someone else, but passing this off as your own work.
Submitting work that was created used AI (Artificial Intelligence) tools such as ChatGPT
Submitting work purchased from essay-writing services. Students are encouraged to report the use of any commercial essay-writing services to the University's Student Conduct Team. Students should be extra vigilant when asking for assistance from anyone other than a member of University staff.
Submitting exam or essay questions to online solution websites which provide you with content you then submit as your own work. You should also avoid submitting exam or essay questions to these sites, even if you have already submitted your paper to the University, as the Univeristy can consider this to be collusion which is a breach of the Code of Student Conduct.

Students can seek assistance on essay writing from the Student Learning & Development team.

Artificial Intelligence (AI) and plagiairsm

The SRC has detailed guidance on avoiding plagiarism through the use of AI. This guidance walks you through what you should and should not be doing when using AI, in particular Generative AI.

The University has also produced its own guidance, which can be found at this page.

What if I am accused of plagiarism?

If you are accused of plagiarism in an essay, dissertation, exam or other piece of work, your case will be investigated either by your School or the Senate Assessors for Student Conduct. The severity of the plagiarism and/or your level of study is usually the basis for who carries out the investigation.

If the investigation is carried out by your School, you will usually be asked to attend a meeting to discuss this in more detail, and your School will be responsible for applying any punishment.

If investigated by the Senate Assessors, a more formal process will commence. You will be sent an email which will have attached a copy of your work. This will usually be accompanied by a Turnitin report, copies of sources in question and a referral document from your School outlining the allegation.

The Student Conduct Team may ask you to attend a meeting with the Senate Assessors. This is an opportunity to explain how you produced your work, and for the Senate Assessors to discuss the allegations with you in more detail. You will typically be asked to provide a written statment ahead of this meeting.

Alternatively, your case may be dealt with via the statement-only route. In this case, you are asked to respond to the allegations in a written statement, without the need for attending a meeting with the Senate Assessors.

Drafting your statement

Before any meeting with your School or Senate Assessors, you will typically be asked to write a statement that will help those conducting the meeting to understand the facts of your case. Don't be tempted to use AI to write the statement for you. The University are interested in hearing from you, not from AI on your behalf!

This statement is usually a word document including:

An explanation of how you studied for and researched the piece of work. This means you should give examples of how you sourced the references you have cited in the assignment, not an explanation of your understanding of the topic, or a description of the academic content of the work.
What your understanding of plagiarism has been, and what this understanding was based upon (for example, academic practice learned from another country’s education system)
What guidance you received from your School on plagiarism and research methods, and how you interpreted this advice
Assistance you have sought (for example from the Student Learning Development team at the University) since you became aware of the accusation
As you see it, the mistakes you have made and lessons you have learned about research techniques and referencing
What any potential punishment could mean for you. For example, if you are a Masters student, and the work makes up 75% or 100% of your course credits, a severe punishment may mean you are unable to reach the threshold to gain your degree.
Any other mitigating factors that you feel may have contributed to the situation e.g. ill-health

Your statement should be factual, giving dates and details of the above points, and should not simply be an emotional or apologetic discourse. It should also be brief — we would generally recommend no more than two A4 pages. You should submit it to your School office or the Student Conduct Team (depending on where your case has been referred). Correspondence from your School or the Student Conduct Team will give you a deadline for doing this.

What happens at the meeting?

If your meeting is with the School, this will typically be less formal, usually with one academic member of staff asking you a series of questions to understand better what has actually gone wrong and why. Another member of staff may also be there to take notes. Once it becomes clear what has happened, you will be advised whether any punishment will take place and what this will be.

If your meeting is with the Senate Assessors, there is a more formal structure in place. You will meet with two Senate Assessors for Student Conduct, with another member of staff taking notes. On occasion, there may be a specialist member of academic staff present if the accusation of plagiarism is more complex (for example, involving computer coding). This meeting will normally take place online. The Senate Assessors will have familiarised themselves with the accusation, range of source material and your work.

Everyone will be introduced and you will then be asked to outline what has happened and why. You may be asked a series of questions to gather more information about the work and explore any mitigating circumstances that you may have presented within your statement. You will then be asked to leave the meeting for a short period while a decision is made. On return, you will be made aware of the decision and any punishment being applied. If you are not happy with the outcome you may be able to challenge this later (not at this meeting).

It is crucial that within this meeting and your personal statement, you highlight all relevant factors that you believe contributed towards your work having plagiarised content. If you do not present all the relevant information at this stage, it is highly unlikely that you will get another chance to do so. If, for example, you appeal the outcome, you will only be able to present new information if you have a clear and valid reason as to why you could not have presented this information at your meeting.

If you are not able to attend the meeting on the date and time you have been given you can ask for this to be rearranged. If you are out of the country and unable to attend any meetings, you can submit your personal statement and your case will be dealt with in the absence of a meeting.

What questions will I be asked?

We can’t predict exactly what you will be asked at a plagiarism hearing, but we have compiled a non-exhaustive list of examples to give you an idea of the areas that are likely to be covered.

What will happen to me?

Sanctions available to the University could range from:-

in minor cases, a reprimand, reduction in marks or an opportunity to resubmit a piece of work. The grade for any re-submitted work is usually capped at the pass mark.
in more serious cases, having a grade of ‘H’ (zero) applied to the work with no chance to resubmit.
in severe cases, credits can be refused for an entire course or you may be referred to the Senate Conduct Committee, who have the power to administer harsher penalties.

Can I appeal the decision?

Once you have been told the outcome of the Senate meeting you will have an opportunity to appeal your outcome. You have 10 working days from the date of the letter you are sent confirming the full outcome to submit your appeal.

The 3 grounds you can appeal on are:-

You have new evidence that you were unable, for valid reasons, to provide at the meeting
Procedures were not followed correctly
The outcome was clearly unreasonable

If you are considering an appeal, we would always suggest that you speak to a member of staff in the Advice Centre to talk this through. These discussions allow us to be upfront with you on the realistic chance of your appeal being successful, support you in articulating your key arguments and suggesting any supporting documents you might want to include.

How can the SRC help?

The SRC Advice Centre can assist you in a number of ways, such as:

Helping you understand the accusation made against you
Giving you guidance on writing a personal statement prior to a hearing
Accompanying you to, and supporting you at, any meeting with the School or Senate Assessors for Student Conduct
Explaining the Plagiarism Statement and pointing you towards other sources of help
Advising and assisting you with an appeal, if appropriate.

If you need any help, just telephone, email or pop in during our opening hours.

What other resources are there?

The Student Learning Development service — a team within the University who provide workshops and guidance to students on a variety of learning issues, such as study techniques or research methods. They can help you better understand the University’s definition of plagiarism and how it might apply to any of your work. Via their website you are able to book an appointment to have a face to face meeting with a member of their team to discuss academic practice in more depth. For students who are being accused of plagiarism and have a poor understanding of academic practice, it is highly recommended that you try to obtain an appointment with SLD to talk this through

Your School — should issue guidance in your course handbook, and often in class, about the risks of plagiarism and how to properly reference. Make sure you read this information, and seek assistance from staff in the department or your Adviser of Studies if you are unclear about it.

For international students in the College of Social Sciences, the College has International Student Learning Officers for both undergraduate and postgraduate students. These staff run classes and offer advice and support, including how to avoid plagiarism, and how to write critically and use source materials effectively.